Hotel & Travel 

Logistics  Information Note

General Question

conference@daadafrica.org

Conference Location

Ole Sereni Hotel,
Nairobi, Kenya

Telephone

+254 714601225/ +254 788434956

LOGISTICS INFORMATION NOTE

Travel Documents

Visa

It is the participant’s own responsibility to obtain a visa for Kenya. The information provided herein acts only as guidance. A valid passport, not expiring for at least six months from the date of arrival, is required for entry into Kenya. A valid entry visa is also required for most countries and may be obtained in advance from the Kenyan Embassy/High Commission in your country of residence or e-visa in advance by following the guidelines indicated here. Single entry visa fee is USD 51.

Kenya is discontinuing issuance of visas on arrival and delegates requiring visas are therefore encouraged to apply in advance. For more information, please follow this link.

Please note that visas are not required for citizens of: Antigua & Barbuda, Bahamas, Botswana, British Virgin Islands, Burundi, Barbados, Cayman Islands, Comoros (required but can be obtained on arrival), Costa Rica (if you have a valid Permanent Resident Card or Visa to US, Canada, UK or any European country), Dominica, Dominican Republic, Ethiopia, Fiji, Grenada, Ghana, Haiti, Jamaica, Lesotho, Macau, Malaysia, Malawi, Micronesia, Namibia (Tourist Visa not required, Business Visa required), Nauru, Panama, Philippines, Rwanda, Saint Helena, Saint Kitts& Nevis, Saint Vincent Grenadines, Samoa, Seychelles, Singapore, Swaziland, Tanzania, Trinidad & Tobago, Tuvalu, Uganda, Vanuatu, Zambia and Zimbabwe. Click HERE for a list of exempted countries.

Nationals of the following countries require special advance referred visa: Afghanistan, Armenia, Azerbaijan, Cameroon, Democratic People’s Republic of Korea (Formerly N. Korea), Eritrea, Iraq, Kosovo, Lebanon, Libya, Mali, Palestine, Senegal, Somalia, Syria, Tajikistan and Stateless persons. Click here for list of referred countries. The referred visa needs to be obtained in advance from the Kenyan embassy or High Commission in your country of origin. Processing of referred visa takes a minimum of a month.

Sponsored participants will receive an official invitation from DAAD. For a personalized invitation that might be needed for the visa application, please get in touch with the organizing team. DAAD will refund the costs incurred on the procurement of a Visa upon submission of a receipt on arrival in Nairobi, Kenya. Please inform the organizing team before the conference that you are going to claim visa costs so that the payments can be prepared.

Yellow Fever Vaccination Certificate

A yellow fever vaccination certificate is mandatory for all travelers coming from countries where yellow fever may occur. Immunization against yellow fever is recommended for all participants from other countries. The international travel, health and vaccination requirements for travel to Kenya can be obtained from the Centers for Disease Control and Preventions website at the following link.

Money & Banking

Currency

The official currency of the Republic of Kenya is the Kenya Shilling (KES).
Foreign currency can be changed at Jomo Kenyatta International Airport, banks, foreign currency Exchange Bureaus or hotels.
Forex facilities remain open at Jomo Kenyatta International Airport daily from 7am to midnight. Banks in major centers are open from 09.00 to 16.00 hrs on Monday to Friday and from 09.00 to 12.00hrs on Saturdays.

ATMs
ATMs are available countrywide with 24-hour access. Most accept international VISA cards
All major international credit cards are accepted
Traveler’s Cheques
Traveler’s cheques are accepted at most banks and bureaus
Electricity
Electrical sockets in Kenya supply electricity at 220 – 240 Volts, 50 Hertz. Kindly note that Kenya uses the 13-amp three square-pin plugs.
Language
Kenya is a multilingual nation. The two official languages are English and Kiswahili.
Safety & Security
Kenya’s Authorities are working tirelessly to ensure that all precautionary measures are taken for the country’s safety and security. However, delegates are personally responsible for their movements.

General Information

Weather

The weather in Nairobi, Kenya for the month of March 2019 includes average warm/highs of 26°C (78.8°F) daytime and average lows of 14°C (57.2°F) at night. There are usually 6 hours of bright sunshine each day, which represents 49% of the 12 hours of daylight.
There’s expected light showers (a little rain) especially in the morning and thunderstorms.
You are thereby encouraged to wear warm clothes.

Health
Malaria risk exists throughout the year in Kenya; though there is little risk in Nairobi and the highlands, it is advised that you take precautions while travelling out of these areas.
Time Zone

Kenya observes UTC/GMT + 3 Standard Time all year round. Kenya maintains an almost constant 12 hour of daylight. Sunrise is typically 06.30am and sunset at 6.45pm.
Please view this page for precise sunrise and sunset times over the month of March.

Conference Logistics

Meeting Venue

The DAAD conference – Young scholars in Africa will be held at the Ole Sereni hotel, located along Mombasa road, Nairobi – Kenya.

Accommodation & Flight Arrangements

Accommodation & Flights

DAAD will cater for accommodation and flight tickets during the conference period for sponsored participants who come to the conference from outside Kenya (see below for participants from Kenya).

DAAD has made accommodation reservations at the meeting venue, Ole Sereni Hotel during the period of the conference. Confirmation accommodation vouchers will be shared to all participants.
Economy class return air tickets will be issued for sponsored participants.

Upon completion of your registration to the conference, DAAD Organizing Secretariat will reach out to you and assist with accommodation and flight arrangements.

Participants From Kenya

Sponsored participants from Kenya will receive a lumpsum allowance for transport according to the distance travelled. For participants who travel to the conference from outside the Nairobi region the DAAD will cover single room accommodation costs in Nairobi for two nights from 01.03. to 03.03.2019. Accommodation costs cannot be covered for participants from Nairobi.

Airport Transfers

In Nairobi, airport transfers from The Jomo Kenyatta International Airport to Ole Sereni hotel and back will be provided. Drivers and pick up details will be communicated closer to the time.
For airport transfer in your home country, you can claim reimbursement for incurred costs during the conference. Please inform the organizing team about estimated costs before the conference. Reimbursement will be done upon submission of a receipt on arrival in Nairobi, Kenya.

Cocktail Reception At The German Ambassador’s Residence

The German Embassy will host a cocktail reception on the first evening of the conference (01 March 2019). More information will be provided in due course.   

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Advisory

Advisory

• Be alert at all times – maintain situational awareness of your surroundings.
• Avoid walking alone in Nairobi during the night. Use hotel taxis or Uber services when moving around the city.
• When walking, keep to the main roads and avoid shortcuts down back alleys and the like. However, where possible, take a taxi rather than walking
• Don’t allow yourself to be distracted – aggressive vendors, panhandlers and even street children may attempt to divert your attention hence exposing you to opportunistic crimes.
• Do not accept food and drink from strangers – visitors are known to have been drugged and then robbed.
• Be particularly wary of people hanging around outside hotels – it is a favourite place to catch gullible visitors and con them.
• While travelling in a vehicle – keep the windows up and doors locked.
• Visit ATMs at well-lit and secure locations and only during daylight hour and only carry ATM or credit cards when you intend to use them.
• In view of evolving nature of identity theft, ensure that you maintain sight of your cards while being swiped at points of sale. It is also a good practice to travel with a lower limit credit card and use it as your main card while traveling in case it is compromised, lost, or stolen.

EMERGENCY CONTACTS

Kenyan Police

Pilot Hot Lines +254 999/112/911
The Kenya Police – Akila Police Post +254 792 562122

Ambulance

St. John’s Ambulance
+254 721611555/ 733930000

Hospitals

Mater Misericordiae Hospital

+254 719073000
+254 732163000

The Nairobi Hospital: 

+254 20 2846000 PILOT 1
+254 20 2845000 PILOT
+254 703 082000

 

Fire

Emergency Services
999 or 2222181 or 0714115393

Get in touch

If you have any queries regarding the conference, do not hesitate to drop us an email or call us directly.

Email: conference@daadafrica.org

Telephone: +254 714601225 / +254 788434956

 

Please direct all content queries to: 

Ms. Miriam Pahl

Email: pahl@daadafrica.org

Telephone: +254 733929929 / +254 771444111